Expense Management

Eliminate the hassle of collecting, storing, submitting and tracking cumbersome paper expense reports with our expense management and reporting software. With TriNet, you can automate the expense reporting process. Keep your payroll and reporting up-to-date with the latest business expenses, and make expense management both paperless and pain free.

Auto-import expenses

Choose from nearly 20,000 credit and debit card servicers, securely downloaded every day. Our technology categorizes and displays the expenses properly for the expense report or client invoice. We also support a variety of corporate credit card imports, including American Express and CitiBank, with an optional feature to mark each expense non-reimbursable when imported.

Automated approval process

Approve employee expense reports online. When a report is submitted, the approver will be notified by email. All approvers can view expenses, receipts and policy violations, and approve/reject the expense report.

Once expenses have been approved, you can set up direct pay, for an additional fee, to reimburse employees through direct deposit. With direct pay, your employees are typically reimbursed within 4-5 business days.

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Easily record and track mileage. Use a map to enter the to and from locations, and the app will calculate the distance driven. You can also drag the mileage direction line to the actual route driven.

Online or from our mobile app, you can enterthe number of miles driven to quickly create mileage expenditure.

Customize to your needs

Use our list of standard expense categories or customize the categories to match your needs.

Set up expense policies in seconds, and your employees will know when they’ve violated an expense policy. This powerful feature also allows you to create custom advanced policies and per diems - to meet your company needs.

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Accounting integrations

We offer direct integration with leading accounting applications, and data can be imported into your accounting or payroll applications. Whether you have NetSuite, Intacct or QuickBooks Online, we integrate with most accounting systems.

To better understand spend and usage, you can also show detailed historical spending by date range and user across expense categories, merchants, clients, projects and tags.

Mobile expense app

Record cash expenditures, track mileage, snap/attach pictures of receipts or edit existing expenses imported from a credit card. Project information, attendee and billable status can be added.

You can now create, submit and approve expense reports on the go.