What’s New in TriNet’s Spring 2009 Release

We know the challenges that small businesses face in today’s rapidly changing economic landscape. Organizations still need to attract and retain the best talent, contain costs, and ensure that employees remain squarely focused on their company’s primary mission. To win in today’s economy, it’s necessary to:

Focus employee activity on the tasks required to accomplish core business objectives
Maximize the productivity of limited resources to maintain high innovation and service levels
Maintain employees’ sense of value and morale to attract and retain a quality workforce
Minimize costs and promote internal process efficiencies

The TriNet Spring 2009 release provides TriNet customers with new tools to reinforce focused and efficient activity, get the best performance from employees, and further contain employer-related costs and risks.

TriNet Performance Management
Flexible Spending Account (FSA) Debit Card
Paperless I-9
Embracing Leadership
Talk2HR
Multiple Benefits Funding Strategies

TriNet Performance Management

Is it difficult aligning your workforce to high-level company goals? Do you have the tools you need to track overall company performance? What is your plan for increasing employee productivity?

TriNet Performance Management provides executives with a powerful-web-based application to define, direct, and drive effective, focused action across their organization. It enables companies to clarify and communicate business objectives, and then align employee activity to those goals. In addition, TPM reinforces consistent high performance by dramatically improving the review process and providing the foundation for effective pay-for-performance incentives.

TPM requires no software installation, is supported by TriNet’s Human Capital Consulting expertise, and is powered by industry-leading software from SuccessFactors. It includes an Executive Dashboard, Employee Profiles, a Visual Organization Chart, paperless 360 reviews, and compensation planning tools.

TPM offers:

Preconfigured reports, forms and processes designed specifically for small businesses
Assistance to help you define forms, views, reports, processes and metrics that reflect your unique organization and objectives
Up-to-date and accurate data, as TPM is integrated with your organization’s information within TriNet’s secure portal, HR Passport
Support from a professional services team staffed with trained, experienced consultants

Let TriNet Performance Management help you align your workforce, track company performance, and increase employee productivity.

Flexible Spending Account (FSA) Debit Card

FSAs are a powerful addition to the TriNet benefits package because of the tax savings they offer your employees for routine healthcare expenses. But using FSAs can be difficult for employees—they must submit paper receipts and keep track of reimbursements. In addition, they may be uncertain as to whether items are qualified at the time of purchase. As a result, this great benefits program—one of the last remaining tax shelters available to the average American—often goes underutilized.

Introducing the TriNet FSA Debit Card
The TriNet FSA Debit Card enables all employees with a healthcare FSA to pay for medical expenses using a dedicated debit card that is swiped at the point of purchase. If approved, required funds are automatically deducted from the employee’s account and the transaction is completed. This simple process eliminates the need to submit paper receipts and track reimbursements.

The Debit Card allows employees to:

Use funds in their FSAs as easily as their own bank accounts
Take advantage of FSAs at both medical providers and non-healthcare merchants such as grocery stores and pharmacies
Learn whether an item is approved or declined at the point of purchase
Leverage a vast network of stores, pharmacies, and healthcare providers who accept the FSA Debit Card
Enjoy full support of the program from TriNet: when a card is lost or has problems, TriNet will handle the responsibility of replacing the card

TriNet has brought FSAs into the 21st century in order to help its customers make the most of their benefits package. We’re enthusiastic about this addition to our suite of benefits offerings.

Paperless I-9

The Form I-9, used by employers to verify an employee’s identity and eligibility to work in the United States, is a cumbersome process prone to delays. Incorrectly completed forms prevent new hires from starting on time, and hiring managers are often not sure what forms of identification are required for different applicant types such as U.S citizens or resident aliens. In addition, paper forms are easily misplaced or destroyed.

Introducing the Paperless I-9
TriNet is pleased to introduce a paperless I-9 form that replaces old I-9 forms with a streamlined, online system. Now hiring managers will be able to follow a few simple steps to verify identification documents and enter them online. This allows appropriate I-9 forms to be generated and submitted, as well as stored and secured for future reference.

Forms are checked online for completeness, reducing the risk of errors and omissions, and employees’ records are automatically updated to indicate that they are authorized to be included on the payroll. This new system enables hiring managers at TriNet customer companies to:

Easily understand what forms of identification are required for employees , regardless of citizenship status
Accelerate the process of approving employment eligibility
Eliminate the risk of errors or omissions on the I-9 form
Maintain a complete electronic record of employment eligibility verification for compliance purposes

TriNet is proud to introduce this new feature that streamlines the I-9 process, removes inefficient delays that stall the hiring process, and reduces compliance risk.

Embracing Leadership

Many managers today are challenged to lead effectively among shifting priorities, limited resources, and flagging employee morale. They also have limited resources with which to reward their most prominent and promising employees. And yet, employee faith in leadership is more important than ever in order to maintain a productive workforce and a successful company culture.

Introducing Embracing Leadership
Embracing Leadership is a two-day workshop designed to improve the day-to-day leadership skills of your most prominent and promising employees. Embracing Leadership empowers mid and executive-level managers to have the greatest possible impact on the growth of their company’s business and culture.
Experienced human capital consultants deliver these highly interactive, case-based workshops. Instead of memorizing static materials, managers learn to analyze the unique needs of each situation and then adopt the most appropriate leadership style. The combination of the industry-leading Situational Leadership framework with small-group practice on specific scenarios makes this program uniquely effective at building skills that are immediately applicable in daily practice.

With Embracing Leadership, you can:

Equip managers with the tools and behaviors they need to lead people effectively, and in alignment with company objectives, vision, and values
Show your best employees that you value their contributions by investing in their development
Improve performance of all employees through more effective management and leadership
Enable managers to practice new leadership techniques in realistic but low-risk settings

The workshop uses an online survey to collect feedback from managers and employees before the workshop begins, and offers analysis to identify specific areas of strength and opportunities for improvement. The case-based, active workshop simulates many management situations, and TriNet Human Capital Consultants can deliver the workshop on-site, wherever you are in the United States.

If you’re looking to invest in your leadership and optimize the potential of your existing team, Embracing Leadership can be a tremendous asset to your organization.

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Talk2HR

We know that you look to your HR outsourcing provider to deliver rapid, accurate responses in regards to both routine and emergency HR issues. And we know you want complete visibility into the status of those issues, as well as our time to resolution.

Introducing Talk2HR
TriNet is proud to introduce Talk2HR, an industry-standard application for helping TriNet customers receive and measure the HR help they get from us. Available on TriNet’s secure portal, HR Passport, Talk2HR includes a searchable online knowledgebase—as well as the ability for employees at all levels of an organization to submit and track personal cases that are logged and handled by experienced TriNet personnel.

No other HR outsourcing provider offers this level of transparency and accountability. TriNet customers gain:

Immediate access to a comprehensive, easily searchable database
The ability to quickly submit questions that are routed to TriNet experts
The ability to check the status of cases online, rather than having to wait for email or phone responses
The ability to monitor the kinds of cases most frequently submitted by your employees, as well as evaluate the standard time to resolution

Talk2HR’s HR Knowledgebase is also a high-impact addition to our customers’ suite of support tools. Without having to even log a case, employees can search for answers to questions relating to HR, compliance, and benefits. It even includes an Employee Handbook in searchable format.

A company’s entire workforce can leverage the benefits of TalktoHR. We look forward to offering this new level of speed, accuracy, transparency, and accountability to all of TriNet’s customers!

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Multiple Benefits Funding Strategies

TriNet knows that in a tough economic environment, our customers need to find ways to maximize the total compensation they provide their employees and find new ways to recognize top contributors. In addition, with the cost of living varying across different regions, employers need to maximize the limited dollars they have to invest in employee benefits across the country.

TriNet’s new Multiple Benefits Funding Strategies enables TriNet customers to provide separate benefits packages to different groups of employees. These packages can differ in terms of the plans offered and the amount of company funding applied to each. They enable companies to maximize their investment in employee benefits by offering a higher level of benefits to their most valued employees, or to balance total compensation for regions that have a higher or lower average cost of living.

Multiple Benefits Funding Strategies enables our customers to:

Fund benefits differently for employees in separate geographic regions to better balance costs
Define tiered classes of benefits — up to five separate benefit classes — to enable executives to provide higher total compensation to their most valued employees
Enjoy the ease of use in having employees automatically assigned to regional benefits categories based on their zip code

Maximize your investment in employee benefits by leveraging TriNet’s Multiple Benefits Funding Strategies — and help increase the total compensation enjoyed by your most valued employees.