Your W-2 cheat sheet (+ free eGuide inside!)

The Deadline: February 2, 2026—that’s when W-2s must be furnished to employees AND filed with the SSA (because January 31 falls on a Saturday).

Helpful Tips:

• Start early. Consider e-filing before the deadline to leave room for corrections.
• Double-check everything. Verify names match Social Security cards, SSNs are accurate and addresses are current. Don’t forget bonuses, tips and fringe benefits.
• Go electronic. Required for 10+ forms, but smart for everyone. It’s faster and can help cut errors.
• Know the penalties. Late or incorrect W-2s start at $60 per form and climb fast.
• What’s new for 2026? The IRS updated the W-2 with new boxes for reporting qualified tips and overtime. Talk to your payroll provider now.
• Pro Tip: Tell employees when to expect their W-2s. It can save you from daily “Where’s mine?” emails.
• Bonus: Stay on top of HR deadlines for the rest of the year!
  
  Get the 2026 HR Compliance Calendar