How can I complete I-9 verification for my new hire who is working remotely?

September 4, 2015
How can I complete I-9 verification for my new hire who is working remotely?

In order to verify the identity and employment eligibility of individuals working in the United States, 1-9 Form is used. Employers are required to inspect and verify, in person, the authenticity of a new employee's eligibility documents (passport, driver's license, etc.) within the first 3 days of an employee's first day of work. In most U.S. states, remote employees who can't travel to the employer have two options for verification:

  • Employers may designate an authorized representative to can inspect the documents for remote employee
  • Employees may use a notary public if the employer hasn't already designated an authorized representative.

I-9 verification in California

If a remote hire is living in California, a notary public isn't qualified to inspect and verify I-9 eligibility documents unless they're also certified and bonded as an immigration consultant. Be sure to check your state's laws to ensure full compliance.

Final tips

If hiring remotely, be sure to arrange for an authorized representative or notary public to verify your new hire's I-9 status.

This communication is for informational purposes only; it is not legal, tax or accounting advice; and is not an offer to sell, buy or procure insurance.

This post may contain hyperlinks to websites operated by parties other than TriNet. Such hyperlinks are provided for reference only. TriNet does not control such web sites and is not responsible for their content. Inclusion of such hyperlinks on does not necessarily imply any endorsement of the material on such websites or association with their operators.

ESAC Accreditation
We comply with all ESAC standards and maintain ESAC accreditation since 1995.
Certified PEO
A TriNet subsidiary is classified as a Certified Professional Employer Organization by the IRS.