How soon after an employee’s start date do their benefits begin?

October 5, 2023
How soon after an employee’s start date do their benefits begin?

If you’re not using employee benefits software, then you know how difficult it can be to navigate the regulations around offering great medical, dental, vision, and commuter benefits.

Certain required benefits start Day 1, like Social Security and workers’ compensation. On the other hand, optional benefits, like health plans, can be largely within your control. Some businesses offer benefits to new employees immediately, others after 90 days. Why do employers have a waiting period for benefits? It allows time to ensure that a given employee is a good fit for the company and will likely be sticking around for the longer term.

When do health benefits start?

Because employers are not legally obligated to provide health benefits, it’s largely up to you to determine how optional benefits will function and when they begin.

There is, however, one exception. In 2014, a joint rule by the Departments of Labor, Treasury, and Health and Human Services implemented a provision to the Affordable Care Act (ACA) that prohibits self-insured and insured group health plans from requiring employees to wait more than 90 days before their health plan begins.

The new hire waiting period for health benefits can be no longer than 90 calendar days (not 3 months) and the plan must be fully available to the employee starting on that day, regardless of weekends or holidays.

Other requirements

Though the fixed waiting period can’t surpass 90 days, employers are not prohibited from implementing other non-time based requirements. For example, employees could be required to obtain certain licensure, reach a certain promotion, or complete an orientation procedure before they’re eligible for health care benefits to begin.

When do benefits start?

As an employer, you can decide how long new employees must wait before their optional benefits kick in, with the exception of health care plans, which have a maximum time-based waiting period of 90 days.

Candidates will most likely ask: When do benefits start at a new job? The recruiting and onboarding process should answer that question clearly so that any new hire can make arrangements accordingly, such as using COBRA to bridge coverage from a previous employer.

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