Handling Communications Around Company Policy Violations

Violating company policy can be the basis for a termination for cause. Handling terminations due to policy violations requires careful consideration. Immediate notification to relevant departments, such as Human Resources, IT and benefits, as well as informing other staff and regular customers via email, can help control rumors and misinformation.

Whether to specify the violation depends on factors like your business's nature and the severity of the breach. Mentioning the violation may underscore the company's stance on such behaviors but may also expose policy weaknesses and potentially escalate issues.

For instance, if an employee is terminated for cash mishandling, specifying the policy breach may clarify expectations. However, in cases where legal repercussions are possible or disclosure could harm the company, a general statement about a policy violation may suffice.