HR Essentials | SMB Matters
At TriNet we provide HR services to over 16,000 small and medium size businesses (SMBs) across the U.S. and across several different industries including technology, life sciences, financial services, professional services, nonprofit, retail and more. Because we work with so many SMBs we understand their complex HR needs and their day-to-day HR challenges. And every now and then, we get asked about the difference between a PEO and an ASO. It is a great question because the difference is often misunderstood. Continue reading to learn the difference.
The term “PEO” stands for Professional Employer Organization. PEOs provide small and medium size businesses with a bundled offering of HR services, including payroll, health and welfare benefits, workers’ compensation, and risk management services.
A PEO offers its services as a “co-employer” or through a “co-employment” relationship. Co-employment refers to the fact that the PEO allocates, with each of its clients, employer responsibilities relating to the employees the client brings into its arrangement with the PEO, which are usually referred to as worksite employees. Typically, the PEO and client responsibilities are expressly described in a service agreement between the PEO and the client.
Through this arrangement the client maintains its own, separate employment relationship with its worksite employees, just as it would without a PEO. As the co-employer of the worksite employees, the PEO is able to provide worksite employees with access to HR services, products and benefits not typically available to SMB employees.
A common misconception is that a PEO client loses control of its workforce through co-employment. On the contrary, companies working with PEOs retain complete control over their workforces and their day-to-day operations. PEO clients continue to make their own decisions about recruiting, hiring, discipline, termination of employment, day-to-day scheduling, pay, promotions, demotions, supervision, performance management, reviews, workplace safety, company culture … and the list goes on. Moreover, in making such decisions and acting on them, PEO clients can use and benefit from their PEO’s HR expertise, offerings, systems and processes.
Furthermore, certain PEOs are “Certified” by the IRS or accredited by independent agencies such as the Employer Services Assurance Corporation (ESAC). Such certification and accreditations require additional disclosures, certifications, and requirements of the PEO, and can involve the PEO posting or obtaining additional surety bonds covering their services.
The exact responsibilities that a PEO takes on will depend on the PEO and the specific allocation of responsibilities in the service agreement between the PEO and the client. Typically, a PEO will take responsibility for processing payroll based on input from clients, paying and reporting wages to worksite employees in the name of the PEO and under its federal employer identification number (FEIN), remitting and reporting payroll taxes, sponsoring large group employer health and welfare benefits, obtaining various insurance policies for risk management purposes, assisting with the handling of various claims from worksite employees, and assisting with HR best practices and compliance. Other services may be provided as well.
The term “ASO,” on the other hand, stands for Administrative Services Organization. The most important difference between an ASO and a PEO is that the service provided through an ASO does not establish a co-employer relationship. For example, an ASO does not process payroll and remit and report payroll taxes under its own FEIN, nor can it be the sponsor of any health and welfare benefits offered to its customers’ employees.
An ASO oversees the day-to-day administrative aspects of managing a company’s HR functions. While an ASO does not sponsor employee benefit programs or workers’ compensation coverage, an ASO may assist in arranging coverage. The client company remains the sole sponsor of all benefits and insurance coverage when working with an ASO and maintains all fiduciary responsibilities.
Small to medium businesses are best suited to the PEO model because PEOs usually provide HR expertise and compliance assistance, large group employer health and welfare benefits, payroll services, risk mitigation programs, and technology to make administering HR easier – necessities that SMBs would otherwise have to go to multiple service providers to obtain. Plus, all of this translates to more time for SMBs to focus on their business, greater ability to attract talent, and less stress over HR and HR risks.
This communication is for informational purposes only; it is not legal, tax or accounting advice; and is not an offer to sell, buy or procure insurance.
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